A safe POS migration is more than importing a spreadsheet. Transaction continuity is the real constraint: cashiers need a clear start time, opening stock needs a fixed reference point, and old reports must remain available to finance.
Separate required data from data that can follow later
Start with active catalogs, selling prices, opening stock, users, and payment methods. Years of transaction history do not always belong in the new system; archive the old export so go-live stays lean and auditable.
Run a reversible cutover
- Clean duplicate SKUs and inactive products before import.
- Set a transaction cut-off time for the old system.
- Capture opening stock after cut-off, not from an older file.
- Test printers, payments, access rights, and offline mode on outlet devices.
- Support at least one opening and one closing shift.
Do not remove read access to the old system on day one. Keep it during reconciliation so differences can be traced instead of guessed.
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